A good level of English spelling and grammar.Good computer skills including Word, Excel, MS Outlook, PowerPoint.Managing multiple and changing priorities at once.Knowledge of office administration procedures.Photocopying and printing out documents on behalf of other colleagues.
Greeting and assisting visitors to the office.Coordinating repairs to office equipment.Maintain up-to-date employee holiday records.Oversee and supervise the work of junior staff.Answering telephone calls and passing them on.Receiving, sorting and distributing the post.
#Office admin tasks update
Develop and update administrative systems to make them more efficient.Relying to email, telephone or face to face enquiries.Handling sensitive information in a confidential manner.Provide information to internal colleagues or external enquirers.Maintaining computer and manual filing systems.Covering the reception desk when required.Monitoring stationary levels and ordering office supplies.Processing expenses sheets and invoices.Booking conference calls, rooms, taxis, couriers, hotels etc.Writing letters and emails on behalf of other office staff.Organising travel arrangements for senior managers.Carrying administrative duties such as filing, typing, copying, binding, scanning etc.An Administrative Assistants job description, including their routine daily duties: They must be able to deal with constant interruptions and spend long hours doing mundane tasks that require a high level of concentration.
These duties vary widely from workplace to workplace but most often include tasks such as scheduling appointments, answering phones, greeting visitors, and maintaining organized file systems for the organization. They are required to be energetic and flexible individuals who provide efficient and professional administrative support to other office members. Administrative tasks are duties related to maintaining an office setting. It’s about working as part of a team, keeping things in order and undertaking clerical and secretarial duties.Īdministrative Assistants should have a good standard of English, strong organisational skills and a high degree of attention to detail. Being an Administrative Assistant is all about making sure that day-to-day office tasks are done smoothly.
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